Aggregating rubric scores across assignments through the use of a common rubric is a common practice at many institutions., especially when it comes to general education or assessment of student learning across a department, division or institution. 

Accomplishing this is simple to do using Campus Lab’s rubrics tool. Outlined below is an example of how to aggregate scores from various assignments across the institution using a common rubric. 

The example below outlines a shared approach to collecting rubric data, however, this feature can be used by a single individual who may use a template across their own sections or events and would like to see an aggregate of those results.

Sharing a Rubric Template

Before we can aggregate scores we need to create a rubric template that we can share with other faculty/staff. Users have the option to choose from a formatted rubric (AAC&U and Project CEO) which can be further tweaked to suit their needs or they can build a rubric template from scratch. In our example, we will be using the AAC&U Creative Thinking rubric template, which you can see we’ve already created and is ready to be shared from our template library.

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Now I need to share this rubric template with other faculty and staff. To do this you will click on the name of the rubric and click on the “Rubric Tools” option in the top right corner and choose the “Share “ option. This will bring up the menu shown below. Simply begin typing the name or email address of the user you would like to share the rubric with. Simply click their name when it pops up to add them to the rubric template.

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By toggling the “view Reports” option on/off will determine if the given user will have access to see the aggregate report for the given rubric template. If turned on the user will see all data collected by this rubric report.

If you are unable to find the user you are looking for, they may need to be added to Core Data Accounts and you should contact you Baseline site administrator.

Using the Shared Template

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From the screenshot above you can see that we have shared our template with Debra Hunter and that we have provided her with access to reports. The next time Debra logs in she will see the AAC&U Creative Thinking template in her template library. She will know that is has been shared with her by another user from the shared icon next to the title of the rubric.

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In order to have her results included in the aggregate report for the AAC&U rubric, Debra simply needs to choose the corresponding template from her template library when creating her next assessment or assignment. You can see that Debra is using the AAC&U Creative Thinking template we’ve shared with her to assess the MAT 112 Capstone assignment. As soon as Debra begins entering results into her assessment they will show in the aggregate reporting area.

Accessing Aggregate Reports

To access a template’s aggregate report, simply click on the title of the rubric from the template area and navigating to the rubric tools menu. Once there, simply click on the “Reports” section.

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Upon clicking the “Reports” section a user will be taken to the screen below that displays the aggregate results for each dimension of the rubric by achievement level. This report also displays each of the assessor's names, the title of their assessment and count of students assessed for additional context. Results update in almost immediately when entered into a rubric. If a user viewing the report would like to ensure that data is the most up-to-date they may click the “update” button to fetch any new results.

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This same view is available to users who have been granted access to reports when the template was shared with them, as shown on the screen above. Since we turned on reports for Debra, she will also be able to access this report by clicking on the title of the rubric in her template library and navigating to the reports section.

If at any time we wish to remove Debra’s access we can simply toggle the report option to off.

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