Coordinating assessment is not only beneficial but much more manageable than we think it is. Baseline includes tools to help you coordinate assessment efforts across and within departments. When you coordinate assessment properly, there are better insights with less assessment.
Consider the following example: Multiple staff members who participated in the involvement fair are looking to learn how valuable students found their Fall 2020 Involvement Fair. Without speaking, each staff member drafted unique surveys, which inevitably had overlapping questions. When they launched the instruments individually, their overall survey response was low, and students inevitably felt as though they were answering the same questions multiple times. With a coordinated instrument, staff members could have collaborated on one project together, designed questions that met all their needs, and had a more focused marketing strategy for the instrument.
Consider leveraging the following features in Baseline to help you coordinate assessment within your department or across the institution:
- Permissions: You can grant access to a specific project across departments. You can use this for a survey that involves or benefits different departments. By granting access to projects, multiple stakeholders across the institution can export the relevant data and share it with their teams. See further guidance here- User Access Levels
- Organizational Units: You can also request an organizational unit be added to your organization tree for cross-department collaborations on specific strategic initiatives such as a welcome week. You can have specific individuals be a part of this unit to be able to collaborate without granting access to everyone.
- Question Banks: Consider creating some question bank surveys from which everyone across the division or institution can pull questions. When you have consistent questions and scales, you can easily roll data up to something reportable beyond just one program. Get an easy win by having an organization within Baseline called “Question Bank” and putting in a few different surveys with suggested questions and scales. If you choose to do this, rather than having one comprehensive list, consider breaking it down into smaller sets like Demographics, Student Learning, Satisfaction, Usage, and Strategic Goal Support. You can add these questions to your survey through “My Projects” in the question type list within the Survey Builder.
- Assessment Plans and Guiding Documents: One of the most significant steps to coordinating assessment is to establish a common language and practice around assessment. Consider posting divisional or department strategic plans, goals, and recommended best practice in your Documents library on your site. The more places you post and reference these documents, the more likely they are to become a regular practice.
- Reporting Up and Reporting Out: Our Key Performance Indicator (KPI) section and Comparison Reports make it easy for you to collect and roll data up to report out. Work with some key assessment players at your institution to brainstorm some ways to report which questions are from the question bank or support a strategic goal to include in a comparison report or KPI.
We have tools without system and staff with the expertise to help you get started. If you're looking for more guidance around how to manage Baseline, consider reviewing our Coordinating Use of Baseline article.
As always, if you have questions about how to implement these strategies, connect with your Assessment team or contact Support by calling 716-270-0000 Monday-Friday 8:00am - 8:00pm EST.